Data migration can be one of the most daunting aspects of an HCM implementation project. It is also one of the primary reasons for project delays.
Data can come from a variety of different HR and IT systems. It may also include non-digital data captured from paper processes. A thoughtful data strategy also involves determining the data you wish to import and track, the data you wish to archive or remove, as well as leveraging the right resources and tools to make it happen. Successful data migration requires collecting that data, analyzing, and preparing the data for the new system, as well as importing data in the right sequence.
Here are some key considerations for migrating data:
1. Identify your data resources
- Determine resources across different offices, regions, and countries to access, collect, and validate data
- Determine who will be responsible for decisions on data normalization, mandatory data, data exclusions, and data standards
2. Spend time on data discovery
- Identify your datasets. Determine the data you want to keep or start tracking. Where does the data reside and how will it be extracted?
- Which datasets need to be cleaned for import?
- What tools can be leveraged to automate data extraction and data cleaning?
3. Prepare for data handling and storage
- Determine where the data will be placed once extracted
- Define data permissions
- Consider data scrambling and anonymization to help ensure data security
4. Decide a strategy for archiving data
- Determine legacy data you want to keep and the data you want to remove. Archive data, as needed, for reference
- Where do you want this data to be stored and how will you access it when needed?
AspireHR has 24 years of experience managing the complexities of HCM data migration. We bring the right strategies, tools, and experienced resources to streamline and automate data collection, data cleaning, and data migration.
To learn how AspireHR can help simplify, accelerate, and reduce risk associated with data migration during HCM implementations, contact us at firstname.lastname@example.org.